Children's Yamaha Music School

Music Classes and Private  Lessons in Edina & Roseville

CYMS SCHOOL POLICIES 

ENROLLMENT
New Students: New Yamaha group classes start each year in February (Spring Semester) and August (Fall Semester), new students can begin at either time, or on a rolling basis for Music Friends. New private lesson students can start at the beginning of a semester or on a rolling basis, subject to availability. Enrollment from fall to spring is automatic.

Returning Students: All students must re-enroll online each summer for the upcoming school year. Early summer re-enrollment helps us to ensure that there are enough students enrolled to run your class & also helps us to order the correct amount of materials in time for when classes begin! For Music Friends & Private Lessons, early summer re-enrollment reserves your preferred time slot! Enrollment from fall to spring is automatic.

TUITION AND PAYMENTS
There are two (24-week) semesters in each Children's Yamaha Music School year and each semester is divided into two (12-week) quarters. Tuition is processed approximately two weeks prior to the start of each new quarter.

The tuition dates for each quarter are:
Quarter 1: August 1
Quarter 2: November 1
Quarter 3: February 1
Quarter 4: May 1

There will be a $25 late fee applied if payment is not received within seven business days of the due date and an additional $25 will be added to the balance at the start of every month going forward.

The preferred method of payment is via credit card (online only). With credit card payments, tuition is automatically charged to your credit card on or after the quarterly tuition dates noted above.

Enrollment fees are due at the time of enrollment. Enrollment fees are not refundable.

QUARTERLY TUITION PAYMENT AUTHORIZATION
When enrolling for lessons online via credit card, you also authorize Children's Yamaha Music School (CYMS) to again charge your credit card on a quarterly basis for the purpose of making tuition payments. You can change or update your credit card information at any time by logging in to your account. Payment information will need to be reviewed/updated each school year.

This authorization will remain in effect for the remainder of the school year unless you notify CYMS (via email) to cancel the Tuition Payment Authorization within at least 7 days prior to the next tuition due date.

To cancel your Tuition Payment Authorization, please send an email to office@childrensyamaha.com from the primary email address on your CYMS account.

WITHDRAWAL/ REFUND POLICY
Fluctuations in interest are perfectly normal and should not signal an end to the musical training of your child. Please consult your teacher before making any decisions about lesson termination.

Tuition refunds will be given in accordance with the following schedule:

Formal written notification must be given to the office (via email).
Teacher notification is not considered formal notice of withdrawal.
Non-attendance is not considered a withdrawal.
Enrollment fees are non-refundable.
Full refunds will be given in cases of insufficient enrollment that results in the cancellation of a class.
Refunds may take approximately 30 days to process.
Refunds are subject to a $20 processing fee.
Withdrawal prior to the start of a quarter: full tuition refund
Withdrawal prior to the 2nd scheduled lesson: 50% tuition refund
Withdrawal after the 2nd scheduled lesson: no refund
No tuition discounts or refunds will be given for student vacations or breaks from lessons.

RECITALS
One special recital will be held each semester for all students and is paid for as a class.

MAKE UP POLICY
Missed Group Lessons: Teachers will make homework assignments available via email for missed group lessons.  If you miss a group lesson you may attend another class of the same level as a makeup (subject to availability). Please email your teacher to schedule any makeup lessons. No refunds or pro-ration will be given for missed classes. All cancelled group lessons because of teacher absence will be made up.

Missed Private Lessons: Private lessons cancelled by the student may be made up at the teacher's discretion with a minimum of 24 hours notice. Please respect our teacher's busy schedules by limiting make up requests to one per semester. Please email your teacher to request any makeup lessons. Private lessons cancelled by the instructor will be made up at another time during the semester or between semesters.

SCHOOL CANCELLATION/CLOSING POLICY
Please contact your teacher to verify the status of lessons during times of inclement weather or other emergencies. Please note that CYMS does not necessarily follow the weather cancellation decisions or scheduled breaks of the local public schools. One snow/emergency day per school year may be cancelled each school year for each day of the week without make-up, every subsequent cancellation will be rescheduled. 

MATERIALS
JMC - The initial enrollment/materials fee for JMC1 covers enrollment and materials for the first semester only (new student materials + J1 materials). If a student begins J1 in the fall and moves to J2 in the spring, an additional J2 materials fee is due at that time and will be automatically applied to the Feb 1 online payment. If a student begins J2 (or higher) in the fall, the returning student enrollment/materials fee applies, which will cover the entire school year.  

MF - The initial enrollment/materials fee for MF covers enrollment for the school year and new student materials + MF level 1 materials. As students move up a level, there may be an additional materials fee. Previous CYMS students who already have a Yamaha blue bag, white board set &/or MF books will receive a partial materials credit toward their 2nd quarterly tuition.

CLASS SIZE AND LENGTH
Each beginning class has an average of 6-12 students. Classes meet for 55 minutes. Classes with 3 students will be 45 minutes, classes of 2 students will be 35 minutes. Classes may need to be combined or cancelled due to insufficient enrollment (refunds will be offered as appropriate).

KEEP DISTRACTIONS OUT OF THE CLASSROOM
Please do not bring younger siblings to class. If you must, please ensure they are not distracting others.

AGE POLICY FOR BEGINNING COURSES
Yamaha courses are strategically designed for specific age groups. Students must meet the following age criteria to start:
JMC - Students must be age 4 by Aug 1 (Fall) or Feb 1 (Spring).
MF - Students must be at least age 6 prior to starting lessons.
These requirements help ensure that children are enrolled in a course for which they are developmentally ready. 

PHOTO/ VIDEO POLICY
CYMS reserves the right, and may give permission to its photographer or outside media, to photograph classes, programs and participants at all our facilities and properties. Please be aware that these photos are for promotional purposes and may be used in future publications and media communications. By participating in the Music School classes and programs, you consent to the taking and publication of your photograph for these purposes. If you do not wish your child or yourself to be photographed or videotaped, please notify the school office via email at office@childrensyamaha.com.

For any additional questions or clarifications, please email us at office@childrensyamaha.com.